Concord High School Choir Booster Club

Meeting Minutes:  October 11, 2006

 

Agenda Item:                Call to Order/Old Business

Presented by:  Gary Taylor

  • Meeting called to order at 7:05 pm.  Minutes from September meeting were read and approved.
  • Ladies First and Show Choir Costume’s have been ordered. Concert Choir still has several students who did not come to the costume fitting day and still need to be fitted.  Connie Konsavage volunteered to get this task completed.

 

Agenda Item:                Choir Council

Presented by:  Kacey Calahane

  • Choir Council Reps this year are:  Kacey Calahane, President.  Tim Berndtson, Vice President.  Danielle Love, Treasurer.  Erin Capson, Secretary.  Gina Dobey, Historian.  Peter Calahane and Joe Heilmann, Concert Choir Reps.  Alison Curtis, Ladies First Rep.  and Melanie Woods, Show Choir Rep.
  • Choir Council is starting with a $0 balance to work with this year. They asked for parent donations to get things started. 
  • They will be selling milkshakes at the Oktoberfest on Campus. They are also looking into a carwash and pizza night fundraiser at this time. 
  • The have an Ultimate Frisbee game scheduled for November 9 for all Choirs.  This is a fun/team building event.
  • The Choir Room was decorated for Halloween by the Choir Council. 
  • Their goal is to start a fund to add to year after year in hopes of purchasing a Sound System for the Choir Dept.  Right now they are having to borrow sound systems for performances.

 

Agenda Item:                Treasury Report

Presented by:  Gary Taylor for Lisa Taylor

  • Current Balance is:  $15,053.83.  We have $4,675.74 in outstanding checks and $2,605.69 still payable.  That brings our true balance to $9,302.43.
  • We are still in the process of collecting $3363.41 from families that still owe choir from last year.  As a result we will no longer cover anyone’s payments for things such as tour or costumes.  All money must be collected up front.
  • We will be turning over all uncollected funds to collections in an attempt to collect all funds owed to the Choir Boosters.

 

Agenda Item:                Fundraising/Parent Participation

Presented by Gary Taylor

  • Parent Reps are posted on the Bulletin Board in the choir room as well as on the web site.  Everyone that sighed up at the first booster meeting is listed.  The more help we have the better.

 

 

 

 

 

 

 

  • Wine Tasting results:  We almost broke even (about $150 in the hole).  Attendance was low due to the date change.  Everyone that came reported having a great time and the event lasted and hour and a half longer than planned as people did not want to leave.  As a result we will have another one in May.  With the supplies we already have we will end up making money off this fundraiser by the end of the year.
  • Wreath Sales.  Connie Konsavage will do this fund raiser again.  Nancy Dobey offered to help.  Watch for order forms to come home.
  • See’s Candy.  Chris Barnhart already has order forms.  Sale will run from Nov. 9 to Nov. 29.  Product will be available the last week of school before Winter Break starts.
  • For fundraisers such as Wreaths and Sees where students are selling product; the money they earn will go into their account to offset the cost of tour and costumes.  For fundraisers such as the Wine Tasting where individuals are not selling something then those funds will go into the General Fund.
  • The question was asked about businesses making donations.  We would acknowledge any business that donates to the choir program by listing them in the Friends of Music booklet we put together and the Concert Programs that are made for each concert.
  • Friends of Music is a booklet put together every year with advertisements students sell to local businesses.  The booklet is given out at the Spring Concert. The funds students collect from these businesses goes into their student account.  We are in need of someone to chair this event and put together the booklets.

 

Agenda Item:                Director’s Report

Presented by Mr. Emigh

  • The Winter Concert date had to be changed.  It will either be Dec. 13 or 14 at DVC.
  • Tour was announced.  Tour this year will be in Chicago April 19-22, 2007.  Chicago is the 5th largest festival in the country. 
  • The question was raised about why not touring locally.  One festival that was priced locally (San Francisco) has a ground package of $700, not including meals.  Heritage Festival in San Francisco runs around $500. 
  • Mr. Emigh has a packet he put together explaining why he tours his choirs, etc…it is available from him if anyone would like one.
  • The cost for Chicago is not set. Our best estimate is $900-$950.  We can not book airfare or ground transportation until we know how many people are going.  So to get a price before we know who is going is impossible.
  • The question was asked why tour costs go up every year.  The cost of the festival for Vancouver last year and Chicago this year is about the same.  The cost increase is due to the cost of airline increases and ground transportation (local bussing at festival) increases.
  • Contracts for tour participation will go home within the week.

 

Meeting was adjourned at 8:20 pm.